>> The good thing about acrobat now before everything you've heard about video and web pages and Mike owe soft Office, acrobat is going to look very familiar because a lot of the same principles are important here. Why we've included acrobat? One, because it's used frequently by universities, colleges, technical schools, all the people we want to reach with the leadership academy, used for many reasons. It's PDF documents are viewed by anyone, increasingly used in administration to fill out forms, create forms online that have to be completed and also because many educators want to copy write their wok work and -- their work and. 
>> You said open book will convert also? Can you tell me what you mean by that? 
>> I just now saw your comment and wanted to get more information on that. Kim, are you there? Yeah, that's it. That's the chat window. You've got it. Good. Are these very accessible? The output? 
>> Kim is saying that open book [ INDISCERNIBLE ] Scientific. If you open Power Point files in the program, you can save them as various file types and when I asked if they are fairly accessible, she replied yes, but not sure what they look like. Okay that's something we can help with. I'm going to look at. Another choice for accessible Power Points then. Be interesting Kim to get a critique from you if you get an opportunity to do it between the open book and the Illinois accessible web publishing wizard which is suppose today be relatively easy to use for people who use jazz. 
>> Great if you have an opportunity to look at the two and tell us what you think. Let's move onto acrobat here. PDF -- one quick thing before we move on. For those who are using voice out put technology primarily, do you find acrobat PDFs to be often relative accessible or frequently inaccessible? 
>> For that matter anyone here do you encounter the difficulties with PDFs as you go through your normal activities? The reason I'm asking this is Kim is commenting she can't use the GIF files that are embedded in PDFs. And my students having trouble with PDFs with jaws. I've heard that a lot. One of my colleagues from easy has groaned on a couple occasions worked together an a PDF has come through. I can see the look of dismay appear on his face. Which hope we can give you some ways to make that better. It is often true that PDFs are concern of accessibility. Get right to the meat of the matter. Adobe over the internet. They strengthlies convert any document an consistently remain the format of the document. Regard less of what software package that's used to create the document. It does quite well and impressive technology, but because it -- as you notice from the explanation we gave, an emphasis on the official appearance on the document and shows on the problems of PDFs have had over the years. Adobe reader -- allows you to generate PDF files. Structures of documents and creates PDF files. Reeder allows you to read them. Most everybody has Adobe reader. At some point they get it. Acrobat is not something everyone has. PDFs now, take you to the link, Adobe has a page, I really think this is a neat service. Going to put the, RL in the chat window. It's an online converse tool for allows you to enter a URL to the PDF document exported to. HTML or text and it will do it for you. It'll really a -- it's really a neat tool to use. Give it a shot and try it yourself. It's pretty good if you give it a well tagged PDF. It will give you text or HTML. Why you want it converted and the questions they ask are or the statements there is no reader for my platform, the reader is not compatible with my assistive technology, I prefer HTML technology because and give you a place to invert comments. Not all assertive technology is working with it. Adobe acrobat itself gives you -- lits you do a lot. Lets you create tagged -- are the ones that are possible accessible because they have what PDF Adobe calls tags embedded in them. The attributeds in HTML or the head evers or the list items in word. It's tags that tell the PDF file what each part of the document is suppose today be. Allow yows to check and edit, built in accessibility checker, that allows you to check accessibility of PDF documents, allows to add security and maintain accessibility. Created with no concern for accessibility, you can create those tags manuals. You can expert tag from a PDPHTML and other types of documents. All of these things are really helpful, useful, go from Microsoft Office to tags types of PDF. Reader is not as fully featured. It lets you to read files in PDF format. Gives you quick accessibility of the PDF file. Keyboard shortcut navigation if you don't use a mouse to navigate. Save PDF as text files helpful if you have low vision, U.S. my station of font size and navigation systems. To fit viewer preferences so you can fit small screens in a web phone or low resolution monitor. And lets you look attar gnat [ INDISCERNIBLE ] Create PDF file accessibility in general. Traditional documents contain a lot of items that present accessibility barriers. Kim was refers to GIFs in them. Presented in documents is visual and can cause problems with individuals with certain disabilities. The key elements is ability to expose elements to screen readers. That's something Adobe is doing better over the years. Talk about those tags or elements at different parts of the imagine or pieces the documents do. Several of the -- lies on the shoulders of the document designer who has to have and idea of how they want the document structures. Define structures and accessibility requirement. If you do a structure well a PDF document create one that can be made more accessible. If you don't have logical format you are not -- same as weave talked about the other packages, you're going to have difficulty. A paragraph, the PDF becomes more structures and becomes tagged and more accessible. Reader have a mechanism for checks the structure and another important concept in accessibility is in office with word and Power Point and HTML create alternative text for images. With all those things in mind, same issues in other types of software that was going to be concerned. What I want to point out that the important here, you will only have to do a lot of this work in PDF if you don't do a lot of it in word. By that I mean is most of the time people don't alter brand new documents in Adobe acrobat, they K. tend to create them in word and then using the little plug in that's available in word and save as area they create from the word document a PDF file. That's how it's done a vast majority of the time. If you do everything we did previously with the word document you will have very little work to do in PDF. That someone else has created and having to fix it. Keep in mind you won't have to do much of this if you have good Microsoft Word documents to start with. Going to the file menu and choosing properties or right clicking under page and property. The advanced tab because it's considered advanced work to create a language. At the bottom is a use in this example English US English, K. This is really helpful because just like we discussed in HTML and all the way back when way talked about video what language is being focused on, being used the assistive technology can correctly interpret that language. We used in the earliest example the same word that is spelled didn'tically in French and English is going to be spelled differently depending on the language. Forms are also an important part of PDFs. That is sometimes created however in acrobat that was not created in word. Creating forms that you will almost definitely run into in filling them out. Form elements in the tag hierarchy allowing it to be read correctly. Providing names for elements you must also remember to structure all document elements appropriately. I mentioned forms out of turn there because they're often created in PDFs from scratch. We'll get back to those. First tell you about the accessibility signatures. Keyboard shortcuts, ability to check the structure of the PDF. Alternative text for empanels, high contrast mode, saving a PDF as a text file and reading out lied function. There is a function in acrobat the full version in the regards as well that will allow you to have the material red to you with -- read to you with a low end voice out put type of program. Just a way for people keyboard shortcuts because they're used to do it and navigate through a page quickly. Those who don't use a mouse, or mouse stick or head pointer or other type of input, they will rely on keyboard shortcuts a great deal. Get to those by pressing the F1 key or Adobe help what the versions are. Get a list depending on your list of acrobat. Structuring or tagging your document, created a good word file your automatically going have tagging. Going to tag each of the elements you created in Microsoft Word. Create this for you when you create the Adobe acrobat file. If you want to check their structure to see if it's there. If you have acrobat 8, if you don't, similar way for 6 or 7. For 5, quickly do an up grade version. In acrobat 8 go to the advanced men owe full check. And the accessibility full checker box select okay to exec the default to started it. In the middle of the page it will tell you how much of the text lacks a leakage specification. Perhaps you didn't tell it was English. There are 4 throw 24 images with no alternate text. There are 162 elements because not contained within the structure tree. This is simply a case of a document that has no structure, what's a paragraph, what's an image, what's a header. None of that's available. That has none in acrobat 8, open a file, advanced menu, accessn't, add tags to document. Always verify that tagged items appropriately once you added them. It will automatically tag everything. It will do its best to figure out what an item is. You have to go back and look to make sure it's done right. It really isn't that smart, it eat rather limited in the end. The structure in the Acrobat Reader. And select accessibility quick check. This is not as complete but give a quick check of the information in the reader. So you can see it's better to have the full version of acrobat because you have more versions. Reader order selection is something you can change it is something it does quite well. If you start Adobe reader, you can either press contract plus K or reading from the left column. Choose one of the three Chase choices. This is regard will do. It will try to figure it out for you. Left to right top to bottom, most assistive technology or use the regard order in raw print stream which is plain word order and it will read in that order. One of the problems if you have a two column document you don't want to tell it left to right top to bottom necessarily. It will read across the columns. In the reader and tell it which way you want it to work. By default it's set to determine. A document doesn't have a logical structure orment mised, recommended you choose it manually. All right so let's go on here. Zoom and [ INDISCERNIBLE ] Is helpful. Magnification software for combination of larger fonts or high con frees mode. Or the regard you can magnify or reduce the U.S. my the settings. First of all zoom, if using either acrobat or reader, open a file, either zoom in using the Z key or control plus plus magnifying glass with the plus sign. Or the control plus minus key other way you can zoom in or out and do this get large or small text. As you zoom in for a closer view the font size is increased and the amount of content seen at one time is decreased. For example, actually we'll continue on. The larger the size is the less that you can fit in one page. When the contents width becomes larger than the window, a scroll bar appears when more content appears off screen. Trying to view it. To make the viewing consent easier to resize or reflow the content of a structured PDF file to the window. That's very simple. Open a file, and you can change the reflow by doing one of the following. You can press a combination of control plus the 4 key. Give an example of a movie to see how that works. Acrobat reflow. With lots of text document. Notice if you resize the window the text is not resized it's going to force you to scroll back and forth. Go to view, reflow, once you click that it tells the text to fit the size of the window. If you grab that window, you see you decrease the size, the text moves and reflows it will in an HTML site designed well I. will push the text to show fully what the size window you want. That's all reflow is. Helpful to use with zoom. Alternate text and HTML and Microsoft Office you don't have to do it again. Maintain your alternate text. You may have to do it yourself. If you wanted to determine whether it has it you can go to the tags and look manually to see if there is alternative text. Go to view menu. And you can continue to add alternative text images. If you already have alternative text you will see it appear. Go to the view men use navigation panel then selection tag. This should be named similar to figure. Right click on figure and select properties. This will bring a dialogue box and insert the alternative text. In these five short steps is to create the text if not already present in the document. 
>> We have just a few more min nuts. High con rest is reading documents like the document on the left has agree background with black text on it. You can create an image like the one of the right which has black background an very bright lime green neon text. The way you do that is here. Start your reader, open a document, select accessibility, select replace document colors and select custom color. Then select the desired color and text. I seem to have a link again.  -- broken link again. Here's a document, upper left under view, excuse me edit. Preferences and accessibility and peers. Replace document colors, click you high contrast colors, the default is green text on black for acrobat 8. Select okay. There you go.  -- the read out loud function I want to tell about. People don't know about if it's there. You may have a more powerful tool than this already. But if you don't and you're wanting or simply to see how will your document read in terms of the reading order we looked at earlier you can turn on the read out loud. You can turn on the read out loud function and you can kind of test it. It gives you a way of seeing how it's going to work. It synthesizing the text for you. Go to view, read out lied in acrobat regard, choose activate read out loud. Or you can do shift control Y and do it automatically for you. Speed, type of voice, start reader or [ INDISCERNIBLE ] Acrobat. Open the preanswers dialogue by edit pref rainses. Select reading from the left column. Right here in this little image that I've got in the middle of the screen. It gives you volume options default voice or another voice to eyes. The reading order, as we said earlier we can choose whether we want to try to guess the reading order: Well tagged document, will probably do it well: Poor tagged document, may want to force the reading order. Override the reading order in tagged documents. Probably don't want to do that. Select okay and use the options you wish. If you want more information about doing the tagging and a very, very enter indicate step by step tutorial on how to do that, refer to accessing learning material. There we go through in material than what we have time for here. You can see step by step how to accomplish that. Let's wrap up PDFs or accessibility here. Once the accessibility -- Kim is saying she uses a PDF program [ INDISCERNIBLE ] 
>> Open book, was that also a new comment? I didn't see that appear in the window, also convert to text. I see you've made a comment. Using a PDF to text. Tell us a little bit more about that? 
>> Kate is giving us a URL here. Kim's saying yes. PDF to text [ INDISCERNIBLE ] Convert to text and convert to text Word, is that what you're saying? Tell me if I'm wrong. A free program PDF to text. There's open book, Kate's put up a limping for open book for us.  -- link for open book for us. Open book allows graphic based text accurate optical recognition and quality speech. Power vision tool allowing to customize how the dodge appears on the screen while other features allow portability. I have to admit I have not used it. It is helpful information. PDF to text can be used by using [ INDISCERNIBLE ] 2 under applications. A little program called PDF to text sin 2 under applications, assume send to other people. You send that to what other application you want then it will try to interpret that text from it. I'll have to spread the word on that one a bit. I'm going to go look that tool up. Do you have an URL for that Kim? I'll share wit if you can get -- it with everybody if you can get it to us. I'm actually looking now. Let me see if this one is it. Found one while we were pausing a minute there. Need a download page for it. I just did a search. This looks like it may be it. Site called soft PDF. Has downloads, tool here PDF to text 3.2. It says converts PDF documents to text format, has a trial version. This may be the one. I'm going to put that URL up and anyone who wants to checkic to that can. It's helpful to know. We have a couple minutes here. Just wrap up. Put the URL in the chat area. Two [ INDISCERNIBLE ] Has a free download. She provided that as well. Two Cals. 
>> Several approaches you can use to test a PDF file. What I think is the best is have an individual who's belied or has a impairment examine the PDF file, shortcut keys are available tend to be for those who are low vision or blind. Can download a screen reader IBM home page reader. Fry something that be -- try something that will approximate or use the read out loud function. With only the keyboard. That's a good way to see if you've got the proper navigation on the document. Security settings, have a comment when you secure your document found some professors want to do because you can, if you're not careful render your page that you put a lot of effort into inaccessible by turning on the encryption. There's one choice in particular, the 40 bit inscription eliminate all copying or exFrance that will result in disabling your accessibility feature. With that I move back for a moment to the accessing learning I mentioned, showed you earlier. Every do under -- under PDF, want some detailed instructions on how to do the tagging if you need to do tagging for document you can find that here on our online tutorial for PDF. Please take a look at that if it's something that you feel you need to know in great detail. If you're looking at testing accessibility in how to help students read their files that are already relatively accessible in the ELA modulation will be there for you. If you want to structure or tag a document, start from scratch. What the tags look like. We don't have time today to do that step by step. Here you can find owl that. It's 1:56 according to my clock. Stop right now if there are any questions. 
>> I'm going to -- I'm going to get us here, disabled my talk key again. I'm going to guess here. I don't think anyone can hear me. Okay. I'm having a little difficulty with sound. I seem to have lost my sound suddenly. Trying to speak but nothing's coming out. 
>> I've got the lock key locked unlocked, when I press control I get nothing. There's my voice back. I don't know what happened. I don't see any questions. I managed to hypnotize everybody. Help you all how to make office documents and Adobe documents more accessible or inform your students or individuals using the material how to read them more effectively. Hang around for five more minutes. Look forward to seeing you Wednesday. Wrap up the VLA -- ELA in a big way with the information policy how to activate this instruction we've given you in your institution. Michael morris is going to join us then and share husband knowledge with us.  -- his knowledge with us. The evaluation of the knowledge you've learned here and the ELA itself. Last thing I want to point you to is the fact that we mailed everybody, you have received a list of individuals attending the aCalmy because we do want you to network. It's important. On the web page the academy Adenties we didn't want your emails to be here. We didn't want you to be searched and spammed from the web. With that I will say good afternoon and once again it was a great pleasure to be with you all today. Kate I appreciate that very much. I'm glad you are sharing that with us. Wow thanks for sharing that with us Kate.